Printed posters have long been a staple of academic communication, providing researchers a way to share findings and spark conversation. While the hallway of posters may be a traditional experience, it comes with significant drawbacks: high printing costs, large space requirements, and limited access. Managing those stacks of paper is also a logistical headache and, frankly, a little outdated in a world where nearly everything else has gone digital.

Enter ePosters. Unlike static paper displays, ePosters can include video, audio, animations, and live links, providing a richer, more interactive experience. Attendees can view them on their own devices, watch recorded presentations, and even participate in live Q&A sessions–all without the physical constraints of a traditional conference hall.

Why ePosters Are a Smarter Choice

Flexible and Accessible

ePosters let you keep the personal feel of face-to-face conversations while adding modern digital features. They support real-time updates, multimedia integration, and interactive elements like author contacts and live polling. They can be accessed on mobile, desktop, or dedicated kiosks - anytime, anywhere.

Cost Savings and Sustainability

Eliminate printing, reduce setup time, and cut space requirements. With reusable stations and digital platforms, conferences can significantly lower their costs year over year while dramatically reducing their carbon footprint. m|events offers a broad range of options, from single-use stations to full ePoster theaters, making it easy to phase in digital posters without losing the in-person energy. With full audio integration via headseats or attendees own devices, poster stations can transform into silent presentations--imparting in depth education without being interrupted by the flow of the show floor.

See Examples of ePoster sessions and halls:

A Practical, Phased Transition Plan

Moving to ePosters doesn’t have to be a leap. m|events has helped many conferences successfully make the switch through a phased approach:

• Year 1: Introduce digital uploads as an option alongside traditional posters. Set up a few digital stations for early adopters and those curious about the new format. Encourage presenters to include short audio clips or videos to enhance their posters for online viewing. Extend the availability of posters via the conference app or post-event via an online platform.
• Year 2: Expand the number of digital stations and start integrating multimedia features like video, interactive data, and live polls. Consider hosting the first dedicated ePoster sessions, where attendees can engage with digital content in a structured but flexible way.
• Year 3: Shift to fully digital sessions, with all posters available on-demand through a conference app or website. At this stage, the physical limitations are largely gone, and your attendees are accustomed to the benefits of digital formats.

This gradual approach helps ease the cultural shift, reduces logistical challenges, and allows organizers to collect valuable feedback as they expand their digital footprint.

Financial and Sponsorship Advantages

ePosters open up new revenue streams, allowing for sponsor placements, targeted ads, and personalized attendee experiences. The data these platforms generate can guide future planning and provide deeper insights into attendee behavior — something paper simply can’t offer.

Building a Digital Future for Scientific Exchange 

The move to ePosters isn’t just a tech upgrade. It’s a smarter, more sustainable way to share science, connect with peers, and extend the impact of your work.

The question isn’t whether to make the switch, but how quickly you can start reaping the benefits. m|events is here to guide that transition, making it seamless, impactful, and future-focused.

Inquire into how to start offering ePosters at your next event on our dedicated page.