Pre-production is where your medical conference takes operational shape. Abstract workflows are configured, speakers are onboarded, registration goes live, and every digital platform is tested and ready before the first attendee arrives. All pre-production setups build upon your initial event planning and flow directly into onsite production.
Conference m-anagement
The backbone of pre-production is a management system that keeps every workflow connected. m-anage is the M Events cloud-based SaaS platform built specifically for medical and scientific events. It consolidates and connects all essential processes, from scientific program and participant management through industry content handling and hybrid access control and tracking, into a single, centralized system.
Core capabilities include:
End-to-end abstract submission, multi-submission, and structured peer review workflows
Registration management for attendees, faculty, groups, and industry delegates with integrated payments
Speaker management, including invitations, COI disclosure collection, confirmation tracking, and presentation upload
Real-time dashboard giving organizers a live overview of participant activities
All program, participant, and content data managed in m-anage flows directly into the onsite production environment, ensuring nothing is re-entered or lost.
Conference Website & Mobile App
Your attendees' first digital experience begins well before the event itself. The M Events Conference Website and Mobile App are fully configured during pre-production and launched on your timeline, so registration, communication, and engagement tools are live and working from day one.
Core capabilities include:
Conference website build and optimization, serving as the primary information hub
Mobile app configuration with program browsing, session bookmarking, and interactive venue maps
Live Q&A, audience polling, and networking features ready to activate at launch
Targeted push notifications for sponsor promotions and alerts
A well-configured digital presence drives pre-event registration and sets attendee expectations before the medical conference begins.
Presenter Services & Speaker Ready Room
Getting speakers properly onboarded before the event is one of the most operationally demanding parts of pre-production. M Events manages the full speaker preparation process, from remote content upload to technical rehearsals, so that faculty arrive confident and sessions start without issue.
Core capabilities include:
Remote speaker onboarding portal with personalized access and guided submission steps
Presentation upload with automated validation and routing to the correct session and room
Faculty pre-view for chairs and session coordinators to review and manage session content in advance
Onsite and remote hybrid helpdesk support, drawing on 25+ years of experience
Speaker readiness directly determines session quality. By resolving content issues during pre-production, the onsite team can focus entirely on flawless delivery.
Access, Ticketing & Sponsor Setup
Managing who can access what and proving it, is a compliance requirement for any medical and scientific conference. M Events handles the full spectrum of access control and CME credit management. Simultaneously, we build sponsor deliverables during pre-production so that every digital activation is in place before registration opens.
Core capabilities include:
Centralized access rights management (ACL) covering onsite entry, optional sessions, and symposia
CME point tracking and automated certificate generation and distribution
Digital exhibitor profiles and interactive booth content configured in the mobile app
Lead retrieval setup and attendee engagement tracking tools ready at event launch
Early configuration ensures sponsors receive full value from day one, with measurable results to report in post-production analytics.
m-anage is a cloud-based SaaS platform by M Events that centralizes pre-production workflows, including abstract submission, peer review, speaker management, and registration, ensuring all data flows seamlessly into onsite production.
M Events provides a comprehensive Presenter Service, featuring a remote onboarding portal for presentation uploads, COI disclosure management, and a dedicated Speaker Ready Room with technical helpdesk support.
Both the website and the mobile app are fully configured and launched during the pre-production phase, allowing attendees to register, browse the program, and begin networking well before the event starts.
During pre-production, M Events configures the Access Control (ACL) and ticketing systems to track attendance accurately. This setup enables automated CME point calculation and certificate distribution once the medical conference concludes.
Get deeper information and learn more about our service, prices, and technical details!
